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Medical Records

ConfidentialityEvery member of the practice team is required to sign a confidentiality agreement, which means they may not divulge information relating to patients to anyone other than medical, nursing or other professional staff who are concerned directly with the care, diagnosis and/or treatment of the patient or other authorised persons.

Kincorth Medical Centre is registered under, and complies with, the Data Protection Act 1998 and The Freedom of Information Act (Scotland) 2002. You have the right under the Data Protection Act to know what information is kept about you and how it is used. You can apply to see that information, including your medical records, whether manual or automated. For further details, ask for an application form at reception or contact the Business Manager. There is a charge for this service.

Health Data Collection & Health Observatory - The staff at this practice record information about you and your health so that you can receive the right care and treatment.  We need to record this information, together with the details of the care you receive, so that it is available ach time we see you.

The information recorded about you may also be used for reasons others than your personal care, for example, to help to protect the health of the general public, to plan for the future, to train staff and to carry out medical and other health research or studies.

Thus, we are involved in a health observatory based on anonymised patient information.  The reasonable security measures and anonymisation processes are in place to comply with the relevant data protection regulations.  If you would like to opt out of this data collection scheme, please let your doctor know and your records will not be collected for use for this Observatory,  This will not affect your care in any way.

If anything to do with the Observatory or derivate research would require that your provide additional information about yourself, you will be contacted by your GP to see if you are willing to take part: you will not be identified in any published results.

You have a right of access tom your health records.  If at any time you would like to know more, or have any concerns about how we use your information please ask to speak to Susan Gillan, Practice Manager or Karen Joseph, Office Manager on 0345 337 1170.

A list of published research using the THIN database is available on request - please contact Michelle Page on 020 7501 7540 or email

Everyone working with or for the NHS has a legal duty to keep information about you confidential.

Freedom of Information

The Freedom of Information (Scotland) Act 2002 came into force on 1st January 2005 and enables any person requesting information from a public body to receive that information, subject to certain exemptions. 

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